Manager Handbook

MANAGERS/TEAM HANDBOOK

As a manager remember that the duties on the team are a group effort.  You can chose to take care of all duties, or delegate/recruit various team members for support.  The biggest key in a team’s success is COMMUNICATION.  Technology is great, and has made a manager’s job much easier than in the days of only a telephone - but be sure to ask every team member what is the best way to communicate with them, and let the team know how you plan to communicate.  The team responsibilities are as follows:

• Work with the Team Coordinator to fill any vacant spots on the team.
  • Team Coordinator
  • Head Coach - must have full certification (see the Coaching section for more info on requirements)
  • Assistant Coaches - must have RIS Coach certification
  • Safety person - must have HCSP certification
  • Manager
  • Tournament Coordinator - home and/or away
  • Jersey Parents
  • Someone to organize the time box volunteers

Team start up tasks:

• Make contact with the MMHA registrar for website login/passwords to get team lists in order to communicate with registered team members about practices, meetings, and association news/events.
• Enter ALL of your team information to the MMHA website (including players and team staff), as that is how members receive information about everything they need to know at the beginning of the year - if they are not entered in the system, they do not receive our emails.
• Communicate first ice times and any information the coach or association requires the team to know.
• With the Head Coach, plan a team meeting to go over team goals, sign pledges, assign team responsibilities, and discuss team decisions like exhibition games, provincials, away tournament, etc.
• Assign jersey numbers in order to prepare rosters for both the MMHA website and the 1660 Hockey League website - team photos are also at the beginning of the season, so players will need to have jerseys assigned before that date.
• Contact your team coordinator to see what tier you have been entered into in the 1660 Hockey League. Contact the governor for that tier to get your login and password for that website.  Your team roster and staff must be entered on that website as well as the MMHA one. 
• The websites can be linked by going into the MMHA team website - click on “Settings” - scroll to the third box down labeled “League Settings” - fill out the info using the drop down menus. Then enter your login and password for the 1660 website, and the sites are linked.  All league scheduled games and game sheets are accessible and show up on both MMHA & 1660 sites now. 

Now that you are up and running:

• Once you have chosen a tournament coordinator, a tournament sanction must be applied for and the tournament contact information placed on the Hockey Alberta website, as well as our own. Please send the contact information to the MMHA registrar, as they will be responsible for applying for all sanctions and permits. 
• All exhibition games and games or tournaments outside of our zone (see map in coach binder for details) require permits. You only need to apply for a permit to host an exhibition game of any kind.  When travelling, the host team will apply for permit.  All games outside of the zone (exhibition or tournament) require a travel permit.  Please submit all exhibition and travel permit requests to the MMHA registrar.  Both forms can be found on the MMHA website under forms, in the coach or managers binders.
• All exhibition/travel/tournament game sheets must be submitted to the Hockey Alberta Discipline/Sanction Coordinator:

• The home team is responsible for filling out the timesheet before the game. It needs to be filled out with the date, division, type of game, and game #.  Game numbers are listed with your schedule on the 1660 website. 
• Game stickers for your team can be printed directly from your team’s MMHA website once all your roster and staff have been added. Managers are not to be listed on game sheets unless they are carded to the team.  Cross off any players that are not present, label all affiliated players by writing AP beside their name, label all overage players by writing OA beside their name, and label any suspensions being served by writing “serving 1/3 games”.
• You must confirm your game schedule with the Referee in Chief, so that you have referees at your game. Contact the Referee in Chief (ric@milletminorhockey.com) by Tuesday for a weekend game.  Once the regular season has begun they will operate off of your website’s schedule to provide refs at your games.  You must contact the Referee in Chief immediately upon a game change.  Remember communication is key to a smooth running season. 
• Be sure to have volunteers lined up to work in the time keepers box (at least 2 - one for the clock, and one for score sheet, but an extra person to open the penalty doors is often helpful).

Once the season has started:

• As the manager, you are responsible for the schedule. If you decide to schedule an exhibition game - you must contact the MMHA Ice Coordinator to find appropriate ice times.  If your team will not be using their designated ice time, the Ice Coordinator MUST be notified. 
• You will liaison with the league to be sure that your game schedule has no conflicts. In the case of a conflict, print off a “Notice of Game Change” form from the 1660 website under “forms”.  All rules about game changes can be found on the 1660 website - or check with your governor.  Submit the game change form to the opposition team and offer them a couple of ice time options for a reschedule (of course after speaking with the MMHA Ice Coordinator first).  Once they have signed the form, submit to your governor. 
• Game sheets must be submitted by the home team and then verified by the visiting team. If you are home team, you must submit your game sheet by going to the game on the schedule and click on “gamesheet”.  Add all the information from your game sheet - including goalie stats (see below).